Journal of Environmental Quality Dataset Paper Guidelines

Guidelines for Authors

Dataset papers in the Journal of Environmental Quality (JEQ) present and describe environmental datasets covering a broad spatial and temporal range that are accessible to other researchers for developing new studies. Dataset papers comprise two parts: a dataset or group of datasets and the metadata (manuscript), which describes the content, quality, structure, and potential uses of the dataset(s). Limited statistical analysis of the data may be included in the metadata, but more detailed analysis of datasets could form the core of a regular research paper to be published in JEQ or elsewhere.

Dataset papers submitted to JEQ are reviewed under the same conditions as journal articles. Reviewers will assess the scientific suitability, significance, and completeness of (a) the dataset and (b) the manuscript text/description of the data (i.e., metadata). The manuscript of a dataset paper should follow JEQ author instructions, but a “Results” section is not included; instead a section should be included to describe “Major Characteristics of the Dataset.” Instead of a section for “Conclusions,” a “Summary” section should be provided to describe the strengths and weaknesses, and potential use, of the dataset(s).

Authors should take the following into consideration when preparing a dataset paper: quality of the manuscript, scientific value and quality of the dataset, and consistency between the manuscript and dataset.

Quality of the Manuscript

The method used to collect or create the data should be of a high scientific standard and well documented. Overall characteristics of the data in terms of error limits and spatial and/or temporal variability should be presented. Missing data should be noted, discussed, and/or documented, and any changes in data collection or methods used should be fully described. Scientific value and potential use of the dataset(s) should be elaborated. Proper credit should be given to the person(s) or agency that collected the data.

Suitability and Completeness of the Dataset

• The data will be reviewed for completeness and consistency. The data should be clearly listed, arranged, and sorted. Information should be given to show the data are discoverable and how the data were collected and/or created.
• The data should be of high scientific quality, i.e., scientifically and technically sound. For example, data should be completely and consistently recorded, be consistent internally and described using applicable standards (e.g., in terms of file formats, file names, file size, units, and metadata), and cover sufficiently large region(s) and time period(s).
• The data should be clearly listed, arranged, and sorted so that users can easily extract the data in which they are interested.

Consistency between Manuscript and Data

• The manuscript should provide a full and an accurate description of the content, context, quality, and structure of the data.
• The manuscript should properly describe how to access the data.
• The methods used to generate the data (including calibration, code and suitable controls) should be described in sufficient detail.
• The data should be sufficiently unique to merit publication.
• The use cases (e.g., models using the data) described in the dataset paper should be consistent with the data presented. The author may want to comment on other possible use cases (e.g., historical trend analysis).
• Possible sources of error should be appropriately addressed.
• The information given in the manuscript or the data resource should allow for replication of the measurements or other representations of the data.
• All claims made in the manuscript should be substantiated by the underlying data.

Submission Process

Authors will provide access to the dataset or upload the dataset(s) with their articles via JEQ’s online submissions manager. See the JEQ website for information on the submission process.

Dataset papers or collections of datasets integral to a dataset paper can be hosted on an appropriate external repository (institutional repositories or another acceptable repository such as Dryad or figshare). Only files that the authors are legally entitled to redistribute can be included in the dataset. The user should have open access to the dataset.

Allowable File Types

Contact your repository or journal program manager if you have questions concerning allowable file types.

How to Cite Datasets in the Manuscript

A digital object identifier (DOI) is a unique alphanumeric string assigned to identify content and provide a persistent link to its location on the Internet. Whenever possible, a DOI or other persistent identifier, such as Handle, should accompany the references to the data package in the associated data paper. Datasets should be cited in the text of the data paper at first mention, e.g., Jones et al. (2015).

The format in APA style is:

Author/Rightsholder. (Year). Title of data set (Version number) [Description of form]. Retrieved from http://

or

Author/Rightsholder. (Year). Title of data set (Version number) [Description of form]. Location: Name of producer. https://doi.org/***** [or other persistent identifier if available]

How to Cite in Other Sources

Please cite the original publication when using data that is connected to a JEQ dataset paper:

e.g., Jones, A., Bloggs, B., & Smith, C. (2015). Title of article. Journal of Environmental Quality, 44, 1–10. http://doi.org/*****.

Additionally, please cite the data package using the following format:

Creator. (Year). Title. Location: Publisher/repository. Identifier.

For data deposited in Dryad:

Jones, A., Bloggs, B., & C. Smith, C. (2015). Data from: Title of article. Dryad Digital Repository. https://doi.org/*****.

Publication Charges

JEQ does not charge any submission or page fees. If you would like your article to be open access, standard JEQ open access charges apply. If you would like to host your dataset(s) on Dryad, please check here. You will also have the option at submission to ask that your dataset be uploaded to Dryad upon acceptance of your paper at no additional fee.

Guidelines for Reviewers

Dataset papers will be reviewed by assessing the scientific suitability and completeness of (a) the dataset and (b) the manuscript text/description of the dataset.  The review process will evaluate the environmental significance, overall quality, and usability of the dataset. A minimum of two reviewers will review each of these two parts of the paper. The Associate Editor will read the manuscript, evaluate the reviews, and assess the consistency between the description within the manuscript text and the dataset. 

JEQ Dataset papers require a minimum of two reviewers as well as the associate editor's assessment.

Quality of the Data

Are the data easily readable and understandable, i.e., are they internally consistent and described using applicable standards (e.g. in terms of file formats, file names, file size, scientific units)?

• Are any changes in the data collection or methods used fully described?
• Are the data completely and consistently recorded?
• Do the data cover sufficiently large region(s) and time period(s)?
• Are missing data noted, discussed, and/or documented?
• Are there missing data that compromise its usefulness?

Quality of the text and description

• Do the title, abstract and keywords accurately reflect the contents of the dataset paper?
• Is the dataset paper internally consistent, suitably organized?
• Have abbreviations, symbols, and scientific units been properly used and defined?
• Is the data resource properly described in the context of prior research and datasets?
• Is the data resource (or link to it) properly cited in the text and in the references?
• Are conflicts of interest, relevant permissions, and other ethical issues addressed in an appropriate manner?
• Is full credit given to the person/agency that collected (or owns) the data?
• Is information provided as to how the data were collected (or created)?
• Is the method used to collect or create the data of a high scientific standard?
• Are the methods used to process and analyze the raw data, thereby creating processed data or analytical results, sufficiently well documented that they could be repeated by third parties?
• Are the data characterized in terms of error limits and spatial and/or temporal variability? 

Associate Editor’s Assessment

• Does the manuscript text provide a full and accurate description of the data?
• Does the manuscript properly describe how to access the data?
• Are the methods used to generate the data (including calibration, code, and suitable controls) described in sufficient detail?
• Are the use cases (e.g. models using data) described in the manuscript text consistent with the data presented? Would other possible use cases (e.g. historical trend analysis) merit comment in the paper?
• Have possible sources of error or missing data been appropriately addressed in the protocols and/or the manuscript text?
• Is anything missing in the manuscript or the data resource itself that would prevent replication of the measurements or reproduction of the figures or other representations of the data?
• Are all claims made in the dataset paper substantiated by the underlying data?
• Is the dataset and manuscript text/description sufficiently unique to merit publication?